Thank You for Presenting at ICCN 2021

Presenters of accepted abstracts are invited to record their presentations for the ICCN Virtual Conference Library, which will be available during and for one year following the virtual conference.

Important Dates

Deadline Extended: 22 December 2020
Presenting Author Registration Deadline
Please note all presenting authors for accepted abstracts must register for the conference or their abstract will not be presented.

13 January 2021
Abstract Recording
Presentations submitted after this date will not be accepted and will be removed from the program.

20 January 2021
ePoster PDF Submission Deadline
Presentations submitted after this date will not be accepted and will be removed from the program.

Presentation Templates

Presentation Template Download
Recording Background Download
Oral and Rapid Fire Presentation Upload
ePoster (instructions on ePoster format are below)

Presentation Submission

Know what type of presentation your abstract was selected for. This information was emailed to the abstract submitter. If you have any questions please email the Program Manager at ICCN2021-program[at]icsevents.com

Presentation Type and Time

• Oral abstract presenters will have 15 minutes using no more than 10 slides for their recorded presentations
• Rapid Fire presenters will have 8 minutes using no more than 5 slides.
• Poster presenters must provide their poster (one page) in PDF format, and may provide a 3-minute audio narrative to go along with the PDF.

Steps in submitting your oral or rapid fire presentation

1. Download the Presentation Template
2. Create presentation using the template
3. Record your presentation
a. Please see instruction and tips below on how to use Zoom or PowerPoint to record your presentation
b. Apply the Conference background image to your zoom account
c. Make sure your presentation does not go over your allotted presentation time
4. Upload the presentation to the ICCN Dropbox – https://www.dropbox.com/request/aSUV4tCbaqcn9rixKUYS
5. Save your presentation; video presentations must be saved as “paper reference number - Paper Title”
a. The paper reference number is provided in the email with abstract type that went to the submitting author.
b. Please note when submitting your presentation Dropbox will ask for your name, please put the name of the presenting author.
6. Register for ICCN. Click here to register

Specifications

• Timing: Please keep all recordings to the time indicated above for your abstract type.
• Background: We ask you to use the zoom background for ICCN, you can find it here. Please note on some older computers adding a zoom background may not work. For more information on how to use a background please click here.
• Preferred Format: We prefer that you record using Zoom, however there are also tips on how to use PowerPoint to screen record in the FAQ.

ePoster Specification

1. Posters should be typed in clear bold print that can be easily read from a computer with the title displayed in block capitals of minimum size 25mm (1") at the top of the poster. The title should also display the names of the author(s) and the institution(s) of origin.
2. Content may be displayed in columns (usually 3 columns).
3. Content should contain the project/study purpose/objectives; project description/methods; project evaluation/data analysis; results and conclusion(s).
4. Illustrations should be professionally drawn (hand drawn material will not be accepted).

All content should be simple and not overburdened with detail - "minimizing detail maximizes information transfer".

Steps in submitting your ePoster presentation

1. Create presentation using the guidelines below
2. Record audio with your presentation (optional)
a. Please see instruction and tips below on how to use PowerPoint to record audio with your presentation
b. Make sure your presentation does not go over your allotted 3 minutes
3. Save your presentation; ePoster presentations must be saved as "P + paper reference number - abstract title - file extension (i.e. "PDF", MP4")"
a. Eg. P344 – Research in Cancer Care Nursing - PDF
4. Upload instructions were sent to the abstract submitter with a link and login information to the conference platform. If you have not received this email please email iccn2021-program@icsevents.com.
5. Register for ICCN Click here to register

Important Technical Requirements

In order to ensure your recording session runs without any technical issues, we ask that you carefully read below instructions and follow our recommendations in regard to your technical equipment. Please do not hesitate to reach out if you have any questions. 
 
1. Zoom Desktop App – We suggest you use Zoom to record your presentation – please download the desktop Zoom App (https://zoom.us/download, click “Download under “Zoom Client for Meetings”). If you have it already downloaded, please ensure that you have the most up to date version.
2. Camera setup – Ensure your camera is centered and that we can see you from the chest up to a few inches over your head. Start a meeting with yourself by clicking on “New Meeting” in Zoom to optimize your camera setup.  
3. Headset – We highly recommend the use of headphones with a boom microphone like the one below (USB preferred over Bluetooth). If possible, please do NOT use earphones/earbuds/in-ear headphones or a headset without a microphone as these reduce your audio quality.  
4. Lighting – Lighting should come from front of you rather than behind you. Avoid backgrounds with harsh light such as windows. If you do sit in front of a window, please close the curtains/blinds. 
5. Clothes – Avoid wearing colors such as purple, dark blue or light purple as this will blend into the virtual background 
6. Presentation – If you want to include videos in your presentation, we recommend that you embed them in your slides instead of including a link to an external application. Instructions on how to embed videos can be found here: https://bit.ly/2WDJj1w 

Best Practices

Here are a few tips and best practices that you may find helpful if this is your first time doing a virtual presentation.  

10 ways to look better on a webcam https://youtu.be/4lfzvaBYRwg
 

• Record in a quiet space: Barking dogs and slamming doors are not just annoying in person, they are also annoying via Zoom! Find a quiet space to meet and shut the door. Place a “Do Not Disturb” sign on your door so people know not to bother you.  
• Look at the Camera to mimic the in-person feeling of eye contact. Alternating between looking at the screen to gauge attendee’s reactions and looking at the camera. If your webcam is built into your computer/laptop be sure to have your slides on the same screen as your webcam to avoid looking away from the camera.
• Use gestures that you would typically use in person. 
• If feasible, stand up – helps keep things dynamic and energetic (use slide advancer instead of clicking next on keyboard for natural experience

 

• Do not get too close – position yourself so the camera is seeing you from the chest or waist up instead of just seeing your face.  
• Tip – record yourself and watch your own recording.

How to Record Using Zoom - Video

• Please click here to see a step-by-step video on how to record using zoom.

Screen Recording Using PowerPoint

Another alternative to record your presentation is to use PowerPoint. By using PowerPoint to record your presentation you will not be on camera, the recording will only be of your presentation and audio. Please make sure to save your recording as a video and not as a presentation. For more information on how to record using PowerPoint please click here.

ePoster Presentation

1. Posters should be typed in clear bold print that can be easily read with the title displayed in block. The title should also display the names of the author(s) and the institution(s) of origin.
2. Content may be displayed in columns (usually 3 columns).
3. Content should contain the project/study purpose/objectives; project description/methods; project evaluation/data analysis; results and conclusion(s).
4. Illustrations should be professionally drawn (hand drawn material will not be accepted).
5. All content should be simple and not overburdened with detail - "minimizing detail maximizes information transfer".
Submitting Presentation to ICCN
All presentations must be submitted to ICCN no later than Wednesday, January 13, 2021. This is to ensure the ICCN team has enough time to upload all 220+ presentations to the virtual conference platform. We thank you in advance for sticking to this deadline. ePoster presenters will be asked to directly upload their ePoster to the event portal, the link to this will be provided to the submitting author of accepted posters in mid January.

Need more information?

• If you have any questions please contact Natasha at iccn2021-program[at]icsevents.com
• There will be 4 drop in sessions held on Zoom, links will be sent to the submitting author

English Language Sessions
Friday, December 4, 2020 at 1pm EST
Thursday, December 10, 2020 at 8am EST

Mandarin Language Session
Thursday, December 17, 2020 at 10am CST
Tuesday December 22, 2020 at 10am CST

For questions and concerns, please reach out to:

Natasha Gilbert
ICCN 2021 Program Manager
ICCN2021-program [at] icsevents.com

Conference Secretariat
International Conference Services Ltd. (ICS)
Suite 300, 1201 West Pender Street
Vancouver, BC, V6E 2V2
Canada